Privacy Policy

Last updated: January 2025

Versatus Finance ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or use our services.

1. Information We Collect

We may collect the following types of personal information:

• Contact Information: Name, email address, and phone number when you book a call or contact us
• Scheduling Information: Appointment details collected through our scheduling system (Calendly)
• Usage Data: Information about how you interact with our website, including pages visited and time spent

2. How We Use Your Information

We use your personal information to:

• Respond to your enquiries and schedule consultations
• Provide our fractional CFO and advisory services
• Send relevant updates about our services (only if you've opted in)
• Improve our website and services
• Comply with legal obligations

3. Legal Basis for Processing (GDPR)

Under UK GDPR, we process your personal data based on:

• Consent: When you voluntarily provide your information to book a call
• Contractual necessity: To provide services you've requested
• Legitimate interests: To improve our services and respond to enquiries

4. Third-Party Services

We use the following third-party services that may collect data:

• Calendly: For scheduling appointments (Calendly Privacy Policy)
• Netlify: For website hosting (Netlify Privacy Policy)

5. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, typically:

• Contact enquiries: 2 years from last contact
• Client records: 7 years (for legal and accounting purposes)

6. Your Rights

Under UK GDPR, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data ("right to be forgotten")
• Restrict processing: Request limitation of how we use your data
• Data portability: Receive your data in a portable format
• Object: Object to processing based on legitimate interests

To exercise any of these rights, please contact us at marjaana.peeters@versatusfinance.com.

7. Cookies

Our website uses minimal cookies necessary for basic functionality. We do not use tracking or advertising cookies. Third-party services (like Calendly) may set their own cookies when you use their embedded features.

8. Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction.

9. International Transfers

Some of our third-party service providers may process data outside the UK. Where this occurs, we ensure appropriate safeguards are in place in compliance with UK GDPR.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page indicates when it was last revised.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact:

Versatus Finance
Marjaana Peeters
Email: marjaana.peeters@versatusfinance.com
London, United Kingdom

12. Supervisory Authority

If you are not satisfied with our response to any complaint, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

https://ico.org.uk
Helpline: 0303 123 1113